Can You Upload a Google Sheet on Spss

Data stored in text files have extensions such as*.txt,*.dat, or*.csv. These types of information files are unproblematic to create and are non tied to a proprietary software, and then they are a popular selection for data files. While many computers will automatically open these file types in a spreadsheet software like Microsoft Excel, they tin exist opened and edited using whatever text editor program.

Importing text files into SPSS is slightly different than importing information in Excel spreadsheets. There are several different patterns used to delineate the kickoff and terminate of a detail variable, and SPSS must know what pattern to follow in order to read the data correctly.

In general, there are ii patterns that SPSS recognizes:

Delimited data: Each observation is delimited, or separated, by a detail character. Common characters used for delimiters include commas, tabs, and whitespace.

          ID,Age,Gender A001,41,F A009,36,M C321,27,F        

Stock-still-width data: Rather than using delimiters betwixt observations, the values of the variables are aligned vertically, so that a given variable always begins in a certain column position. In the beneath example, ID always begins in column 1; Historic period always begins in column 10; and Gender always begins in cavalcade 16.

          ID       Age   Gender A001R    41    F Z009     36    Thousand C321BC   27    F        

Files with the extension *.txt are called text files. This file blazon can contain fixed-width or delimited information. A common variation for *.txt files is tab-delimited data; that is, each observation is separated by a tab (created using the Tab key on the keyboard). Nevertheless, *.txt files practise not always utilize tabs equally delimiters -- in fact, *.txt files can use any character every bit a delimiter, including commas.

Files with the extension *.csv are calledcomma-delimited files; in this type of file, the observations are delimited by a comma. Traditionally, the first row of a CSV file contains the variable names (separated by a comma), and the first row of data begins on the second line. Missing values are denoted using adjacent delimiters.

The procedure for importing any of these file types is almost identical in SPSS, and then here, we volition demonstrate using merely a CSV file.

Importing a CSV File (SPSS 23 and afterward)

To import a CSV information file into SPSS, begin by clicking File > Open > Data. In the Open Data window, change Files of blazon to "CSV (*.csv)". Locate your file and click on it to select information technology, then click OK. This will starting time the Text Import Magician process, which will walk you through the procedure of specifying how SPSS should read and interpret the data file.

Step one of 6

This window provides a preview of the data in your text file. The beginning step is to indicate whether the data matches a predefined format, which would be a format saved from a previous text file imported with the Text Import Sorcerer. (This would exist the case if you had already imported a text information file into SPSS in the by that was formatted exactly the same fashion, and had called to salvage the import format during the last step of the Text Import Wizard.) In most cases there will non be a predefined format.

If your data matches a predefined format, clickYes and then browse for and upload the file that defines the format.

If your data do not match a predefined format, clickNo, then clickNext.

Step 2 of 6

If your information did not match a predefined format you will need to tell SPSS how your data is arranged, and then that it understands where 1 column ends and the next begins. For text files, in that location are two types of "arrangements": delimited and stock-still width. If you are importing a CSV file, you have delimited data. You volition besides need to tell SPSS if the datafile contains variable names. For CSV files, variable names are typically included on the showtime line of the data file, before the information begins; however, some datafiles do not include variable names.

In the "How are your variables arranged" expanse, click the radio push button that matches your information's format:

• Delimited: Variable values are delimited (or separated) in the file by a special graphic symbol, such equally a comma or a tab.
• Fixed width: Variables are aligned in fixed width columns.

In the "Are variable names included at the height of your file" expanse, clickYes orNo.

If necessary, choose the symbol used to denote decimals. So clickNext.

Pace iii of 6

We now need to tell SPSS what row our information begins on, and how many rows should exist read. For CSV files, the outset row typically contains the variable names, and the data values begin on line 2. All the same, you can cull to skip over sure lines if necessary. (1 instance where this occurs is in Qualtrics survey data output to CSV: The second row ofttimes contains variable labels, and oftentimes at that place may be a third row containing import IDs, and the data actually begins on line 4.) Lastly, if you lot only want to import a selection of cases -- for case, the first 1000 cases, or a random sample of x% of the cases -- you tin opt to do so on this screen.

ClickNext when y'all are finished.

Pace 4 of 6

In the "Which delimiters appear betwixt variables" area, select the cheque box that reflects the delimiter used in your data. The delimiter is what is used to split values from each other within the data. The options include Tab, Space, Comma, Semicolon, Other. If the text file is a .csv file, then the delimiter is a comma. If you do not know which delimiter is used in the text file, refer to documentation that is associated with your data or enquire someone who knows how the data file was created.

The options Remove leading spaces from string values and Removing trailing spaces from string values were added in SPSS version 25. If y'all are using SPSS version 24 or earlier, you will not encounter these options on this window.

SPSS attempts to guess what delimiters your file is using. For example, when using the import magician to import the sample information in *.csv format, SPSS guesses that both commas and spaces were used as delimiters. Notice how that affects the parsing of variable Major:

Considering SPSS thinks that both spaces and commas were used equally delimiters, it thinks that the spaces occurring in the names of the majors delimit observations for subsequent variables, and hence, SPSS interprets individual words as readings for the next variable(south) (hither, variables Elevation, Weight, and Smoking). Clearing the check box next toSpace will correct this, and the change will be reflected in the preview.

Observe, however, that at that place was still at least one example where the ascertainment for Major was incorrectly separate across two columns. Find how the value has double quotes (") before the first word and afterwards the concluding give-and-take. These quotes are beingness used equally the text qualifiers; that is, they betoken where the ascertainment starts and ends. To correct this, nosotros need to change the text qualifier option to Double quote.

ClickSide by side when you lot are finished.

Step 5 of 6

This step allows you to specify the format for each variable in the data file. In the "Specifications for variable(s) selected in the data preview" area, SPSS explains what criteria information technology uses to "guess" what format to use. In SPSS versions 24 and earlier, the default format chosen for a given variable is based on the values nowadays in the first 200 records. In SPSS version 25, the default format called is based on 95% of the cases.

In the Data Preview area, SPSS displays a preview of how your data will appear in SPSS in one case the import is complete. Yous tin can select whatsoever of the variable names (columns) in social club to change the variable name or change its format. For example, in the example higher up nosotros take selected the variable bday in the Data Preview surface area. This variable proper name now appears in the Variable name expanse in a higher place, and the Data format is also displayed—which, in this example, is Appointment/Time. Yous tin change the format of the variable by selecting a unlike format from the drop downwardly menu; here, we accept selected mm/dd/yyyy to friction match the formatting of the observations in this column. It is important to bank check every variable to make sure the format and length is correct, rather than relying on SPSS to correctly identify the variable formats; this ensures that you control exactly how each variable was read.

Footstep 6 of vi

In the final step, y'all tin can choose to save the file format that you just defined for the current data file in case you will import information with the same construction and format in the future. You tin can also choose to salve the syntax, which is SPSS'due south text-based control language. Saving the syntax would allow you to format futurity data files in the same way without having to manually select each of the options in the Import Wizard again.

A preview of your data appears at the bottom of the dialog box. If you are satisfied with the way the preview looks, click Stop to finalize the import. Now your data should appear in SPSS in Data View window. It is a good idea to save your newly imported data as an SPSS file (extension ".sav") so that you can easily open the file in SPSS in the future.

Shortcut for Importing CSV Files (SPSS 25)

In any version of SPSS, you can open a text or CSV file by using File > Open > Data. Prior to SPSS version 25, you could alternatively use File > Read Text Information to brainstorm importing a text or CSV file; this functioned identically to File > Open Data. In SPSS version 25, Read Text Data has been removed from the File carte, and replaced with the File > Import Data submenu.

Clicking File > Import Data > CSV volition open the Read CSV File window:

This prompt attempts to simplify the import process, so certain deportment (like renaming variables before importing, or manually specifying variable formats) are removed from this screen. If you lot need this level of control, y'all tin can click the Advanced Options push button; this will open the Text Import Wizard (described in the previous section).

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Source: https://libguides.library.kent.edu/spss/importdata

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